Recruitment automation for recruitment agencies
Recruiters spend too much time on admin: parsing CVs, updating the ATS, chasing candidates and scheduling interviews. We automate the repetitive parts of the recruitment cycle so your consultants can focus on placing people.
What recruitment automation handles
Recruitment automation takes over the admin between a job opening and a placement: parsing CVs, updating the ATS, sending first messages, chasing replies and booking interviews. Recruiters keep the conversations and decisions that actually win placements.
We use AI recruitment tools to extract and organize candidate information, not to make hiring decisions. Scoring criteria are transparent and reviewed by your team, and a person makes every final call.
Recruitment admin we automate
- 01Hundreds of applications screened by hand for each role.
- 02The ATS is always out of date.
- 03Interview scheduling takes a dozen emails.
- 04Promising candidates go cold without follow-up.
Recruitment automation systems we build
- 01
CV parsing and screening
AI extracts skills and experience and scores candidates against the role, with your consultant making the final call.
- 02
ATS and CRM sync
Candidate and client data kept up to date automatically.
- 03
Personalized outreach
Tailored first messages and follow-up sequences for candidates and clients.
- 04
Interview scheduling
Self-serve booking with calendar sync and reminders.
- 05
Job posting distribution
Roles published to job boards and social channels from one place.
- 06
Pipeline reporting
Live reports on roles, candidates and placements.
Tools we work with
- Bullhorn
- Vincere
- JobAdder
- Indeed
- HubSpot
- Google Workspace
- Microsoft 365
- n8n
- OpenAI
What changes
- Shortlists ready faster.
- Consultants spend more time on calls and placements.
- A consistent candidate experience.
How we work
- 01
Discover
We map how your business actually runs and find the processes that repeat.
→ Automation map
- 02
Design
We architect the system: triggers, agents, decisions, data and failure paths.
→ System blueprint
- 03
Build
We connect APIs, AI models, databases and your tools, then test with real data.
→ Production system
- 04
Scale
We monitor, optimize and expand to the next process once this one is proven.
→ Operating layer
Recruitment automation FAQs
Is AI screening fair?
We use AI to extract and organize information, not to make hiring decisions. Scoring criteria are transparent, reviewed by your team and applied consistently, and a person makes every final decision.
Do you integrate with our ATS?
We work with most ATS and CRM platforms that offer an API, including Bullhorn, Vincere and JobAdder.
How do you handle our data and privacy?
Automations run in accounts you own wherever possible, access is limited to what each workflow needs, and we follow the data-protection rules that apply to you, such as UK GDPR in the UK or PIPEDA in Canada. We document every system we build and hand over full access.
Do you work with businesses in the US, UK, UAE and Canada?
Yes. We work remotely with small and mid-sized businesses across the United States, the United Kingdom, the United Arab Emirates and Canada, and schedule calls and support around your time zone.
Guides
- Guide
Recruitment workflow automation
Customizable workflows for screening, scheduling and candidate updates.
- Guide
AI automation pricing
2026 build and running costs in USD, GBP, CAD and AED, with a payback example.
What should your business stop doing manually?
Tell us what slows your team down. We'll show you what can be automated.