Real estate AI automation agency for agents and brokerages
In real estate, the first agent to respond usually wins the client. We build systems that reply to every enquiry within minutes, qualify buyers, tenants and sellers, match them to listings and book viewings, around the clock.
Real estate automation that wins the first reply
Designswheel is a real estate AI automation agency. We build real estate agent automation that replies to every portal and website lead within a minute, qualifies buyers and sellers with AI, matches them to listings and books viewings, so agents spend their day with clients instead of chasing inboxes.
In real estate, speed to lead decides who gets the client. Real estate automation makes sure every enquiry from portals, ads and your website gets a personal reply within minutes, then qualifies the lead and books a viewing or valuation.
Our AI for real estate agents includes lead qualification by text or phone, listing matching, viewing booking and long-term follow-up, all connected to the CRM you already use, such as GoHighLevel, Follow Up Boss or HubSpot.
Where agencies lose leads
- 01Portal and website enquiries wait hours for a reply.
- 02Agents spend evenings on the phone qualifying leads who aren't ready.
- 03Viewing bookings bounce between calls, texts and emails.
- 04Past clients and cold leads are never followed up.
Real estate automation systems we build
- 01
Instant lead response
Every enquiry from portals, ads and your website gets a personal reply within minutes.
- 02
AI qualification
Budget, timeline, location and financing captured by text, chat or phone.
- 03
Listing matching
New listings matched and sent to the right buyers and tenants automatically.
- 04
Viewing booking
Self-serve booking with reminders and rescheduling.
- 05
AI receptionist
An AI voice agent that answers calls and books valuations after hours.
- 06
Long-term nurture
Automated follow-up for leads who aren't ready yet.
Automation for individual real estate agents
You don't need a brokerage-sized budget. A solo agent setup covers instant lead replies, a 30-day follow-up sequence and automatic viewing reminders, starts from $999 and usually goes live in one to three weeks.
Tools we work with
- GoHighLevel
- Follow Up Boss
- HubSpot
- Zillow
- Rightmove
- Zoopla
- Realtor.ca
- Twilio
- Vapi
- Google Calendar
What changes
- Faster response to every enquiry.
- Agents spend time with qualified prospects.
- No lead forgotten in the CRM.
How we work
- 01
Discover
We map how your business actually runs and find the processes that repeat.
→ Automation map
- 02
Design
We architect the system: triggers, agents, decisions, data and failure paths.
→ System blueprint
- 03
Build
We connect APIs, AI models, databases and your tools, then test with real data.
→ Production system
- 04
Scale
We monitor, optimize and expand to the next process once this one is proven.
→ Operating layer
AI for real estate: FAQs
Can you connect to property portals?
Yes. We capture leads from portal email notifications and APIs where available, including Zillow and Realtor.com in the US, Rightmove and Zoopla in the UK, and Realtor.ca in Canada.
Will clients know they are talking to AI?
We recommend being transparent. The assistant introduces itself and hands over to an agent whenever a person is needed.
How quickly can lead follow-up be automated?
Instant replies to website and portal leads are usually live in one to two weeks. Adding AI qualification, viewing booking or a voice agent takes three to six weeks.
Do you work with businesses in the US, UK, UAE and Canada?
Yes. We work remotely with small and mid-sized businesses across the United States, the United Kingdom, the United Arab Emirates and Canada, and schedule calls and support around your time zone.
Guides
What should your business stop doing manually?
Tell us what slows your team down. We'll show you what can be automated.