Designswheel Voice: an AI receptionist for your business
Designswheel Voice answers every call, qualifies the caller, books appointments and hands off to your team when needed. See every call, transcript and outcome in one dashboard.
Every call answered, every booking captured
For appointment-based businesses, a missed call is often a missed customer, because the caller simply rings the next business on the list. Hiring for evenings and weekends is expensive, and busy front desks can't always pick up.
Designswheel Voice is an AI receptionist that answers every call in a natural voice. It handles common questions from information you approve, qualifies the caller, books appointments straight into your calendar and transfers or messages your team when a person is needed.
Everything is recorded in one dashboard: calls, answer rate, bookings, duration, full transcripts and summaries. Outcomes are logged to your CRM automatically, so your team starts every morning knowing who called and what they need. You keep your existing number and choose when calls are forwarded.
The problem
- 01Missed calls are missed revenue, especially after hours.
- 02Front-desk staff are tied up answering the same questions.
- 03There's no record of what callers asked for.
AI receptionist features
- 01
24/7 call answering
Every call answered, including evenings, weekends and busy periods.
- 02
Appointment booking
Books directly into your calendar or booking system.
- 03
Call dashboard
Calls, answer rate, bookings and duration at a glance.
- 04
Live transcripts
Full transcripts and summaries for every call.
- 05
Hand-off rules
Transfers or messages your team based on your rules.
- 06
CRM logging
Outcomes saved to your CRM automatically.
Works with
- Twilio
- Vapi
- Google Calendar
- Outlook
- GoHighLevel
- HubSpot
Who it's for
- Clinics and dental practices.
- Home services and trades.
- Real estate, legal and other appointment-based businesses.
AI receptionist FAQs
Can I keep my existing phone number?
Yes. Forward calls to Designswheel Voice all the time, after hours, or only when your lines are busy.
How is it set up?
We configure it with your services, FAQs, booking rules and hand-off rules, test it with you, then go live.
Do you work with businesses in the US, UK, UAE and Canada?
Yes. We work remotely with small and mid-sized businesses across the United States, the United Kingdom, the United Arab Emirates and Canada, and schedule calls and support around your time zone.
Does it sound robotic?
No. It uses modern AI voices that sound natural and respond in real time. We tune the voice, pace and script with you before launch.
What happens if the caller needs a person?
The agent follows your hand-off rules: it can transfer the call, take a message or book a callback, and it alerts your team immediately.
Guides
- Guide
AI receptionist vs answering service
Cost, booking, emergency triage and peak-season capacity compared.
What should your business stop doing manually?
Tell us what slows your team down. We'll show you what can be automated.