Property Finder lead automation, plus Bayut and Dubizzle
Leads from Property Finder, Bayut and Dubizzle arrive in different formats, inboxes and apps. We bring them into one CRM automatically, route each one to the right agent and start the WhatsApp conversation within minutes.
One pipeline for every property portal
Most Dubai brokerages advertise on several portals at once. Each portal delivers leads its own way, through emails, dashboards or integrations, and agents end up copying details into the CRM by hand, often hours later and sometimes not at all.
Our property portal lead automation captures every enquiry as it arrives, using the lead emails, integrations or APIs your portal accounts have access to. Each lead is cleaned up, checked for duplicates, tagged with the portal and listing, and assigned to the right agent based on your rules, such as area, listing, language or round-robin.
The lead then gets an instant reply on WhatsApp, and if you use our WhatsApp AI agent, a full qualification conversation. Managers get a clear view of response times and lead sources, so you can see which portal and which listings actually produce viewings.
What portal leads cost you today
- 01Leads copied from portal emails into the CRM by hand.
- 02The same person enquiring on two portals ends up with two agents.
- 03No reliable record of how fast each lead was answered.
- 04No clear view of which portal produces viewings and deals.
What the lead automation does
- 01
Captures every portal lead
Property Finder, Bayut and Dubizzle enquiries brought into your CRM automatically.
- 02
Removes duplicates
Matches leads by phone and email, so repeat enquiries stay with one agent.
- 03
Routes to the right agent
Assignment by area, listing, language or round-robin, with notifications.
- 04
Instant WhatsApp reply
A personal first message on WhatsApp within minutes of the enquiry.
- 05
Follow-up reminders
Agents are reminded if a lead hasn't been contacted, and managers are alerted.
- 06
Source reporting
Leads, response times and viewings by portal and listing, in one report.
Tools it works with
- Property Finder
- Bayut
- Dubizzle
- WhatsApp Business Platform
- Zoho CRM
- HubSpot
- GoHighLevel
- Bitrix24
- Google Sheets
- n8n
- Make
What changes
- No portal lead missed or left uncontacted.
- Faster first replies, measured for every lead.
- Clear data on which portals and listings pay off.
How we work
- 01
Discover
We map how your business actually runs and find the processes that repeat.
→ Automation map
- 02
Design
We architect the system: triggers, agents, decisions, data and failure paths.
→ System blueprint
- 03
Build
We connect APIs, AI models, databases and your tools, then test with real data.
→ Production system
- 04
Scale
We monitor, optimize and expand to the next process once this one is proven.
→ Operating layer
Property portal lead automation: FAQs
How do you get leads from Property Finder, Bayut and Dubizzle?
We use what your portal accounts provide: lead notification emails, built-in CRM integrations or APIs where available. We confirm the best method for each portal during discovery.
Will this work with our current CRM?
Usually, yes. We connect to Zoho, HubSpot, GoHighLevel, Bitrix24 and most CRMs with an API. If you don't use a CRM yet, we can set one up.
Can leads be assigned by language?
Yes. Routing rules can use language, area, listing, budget or agent availability, and can be changed at any time.
How long does it take to go live?
A single, well-defined workflow is usually live in one to three weeks. Larger systems are delivered in phases, so you see something working early instead of waiting months.
Guides
- Guide
WhatsApp Business API pricing in the UAE
Per-message rates, monthly examples and how to keep the bill down.
What should your business stop doing manually?
Tell us what slows your team down. We'll show you what can be automated.