Real estate lead automation for Toronto and Vancouver realtors
Buyers in Toronto and Vancouver enquire with several agents at once and work with whoever responds first. We route every lead to the right agent instantly, reply within minutes and book showings, with follow-up that respects CASL.
Respond first in Canada's busiest markets
Realtors and teams in the GTA and Greater Vancouver get leads from REALTOR.ca, their own website, social ads and referral sites, at all hours. The leads that go cold are rarely bad leads. They're the ones that waited, landed in a shared inbox, or reached an agent who was already at a showing.
We bring every lead into your CRM the moment it arrives, route it to the right agent or team, and send an instant reply by text or email offering showing times. An AI assistant can ask the questions your agents would ask, such as budget, neighbourhoods, timeline and pre-approval, then book the showing into the agent's calendar.
Long-term nurture is where most teams fall foul of CASL. An enquiry gives implied consent for six months; after that, you need express consent or a business relationship to keep emailing. Our follow-up tracks consent type and expiry for every contact and stops automatically when it runs out or someone unsubscribes.
The CASL consent clock for real estate leads
Most nurture campaigns break CASL by accident, months after the first enquiry. This is what the automation tracks for every contact.
| Contact | Type of consent | How long it lasts | What the automation does |
|---|---|---|---|
| Enquired about a listing | Implied (inquiry) | 6 months | Nurture runs, then stops at 6 months unless express consent is given |
| Bought or sold with you | Implied (existing business relationship) | Up to 2 years | Client updates continue, then stop or ask for express consent |
| Ticked an opt-in box | Express | Until they unsubscribe | Long-term market updates continue |
| Unsubscribed | None | — | All commercial messages stop across every tool |
General information, not legal advice. Source: Government of Canada CASL guidance.
Where Canadian teams lose leads
- 01Leads arrive at night and wait until morning.
- 02Team leads assign enquiries by hand, so some sit unowned.
- 03Agents are at showings when new buyers call.
- 04Nurture emails keep going long after CASL consent expired.
Lead automation we build for realtors
- 01
Instant routing
Every lead assigned by area, listing, language or round-robin, with a fallback so none go unowned.
- 02
Reply in minutes
An instant text or email with showing times, day or night.
- 03
AI qualification
Budget, neighbourhoods, timeline and pre-approval collected before the first call.
- 04
Showing booking
Showings booked into the agent's calendar with confirmations and reminders.
- 05
CASL-aware nurture
Consent tracked per contact, with automatic stops at expiry or opt-out.
- 06
AI voice callback
Optional AI calls to new leads within CRTC calling hours.
A new lead's first hour
- 0 sec
Lead arrives
From REALTOR.ca, your website or an ad, straight into your CRM.
- Under 1 min
Routed
To the right agent by area, listing, language or round-robin.
- Under 2 min
First reply
A text or email offering showing times, with consent recorded.
- Within the hour
Qualified
Budget, neighbourhoods, timeline and pre-approval collected.
- Same day
Showing booked
Added to the agent's calendar with reminders for both sides.
Tools it works with
- REALTOR.ca leads
- Follow Up Boss
- Lofty
- GoHighLevel
- HubSpot
- Google Calendar
- Twilio
- Vapi
- n8n
What changes
- Every lead hears from you within minutes.
- Agents spend their time on showings, not chasing.
- Nurture that stays within CASL automatically.
Real estate lead automation in Canada: FAQs
How long can I email a lead under CASL?
An enquiry gives implied consent for six months. A client relationship, such as a completed transaction, gives up to two years. After that you need express consent. We track this for every contact automatically.
Which CRMs do you work with?
Follow Up Boss, Lofty, GoHighLevel, HubSpot and most CRMs with an API or email lead parsing. We check your setup first.
Can an AI call new leads?
Yes, for people who enquired, within CRTC calling hours: 9 am to 9:30 pm on weekdays and 10 am to 6 pm on weekends. Numbers on the National Do Not Call List need express consent for telemarketing calls.
How long does it take to go live?
A single, well-defined workflow is usually live in one to three weeks. Larger systems are delivered in phases, so you see something working early instead of waiting months.
Guides
What should your business stop doing manually?
Tell us what slows your team down. We'll show you what can be automated.